Category: Form

collects information

GCKY Yearbook Updates

Please enter corrections and changes to the GCKY Yearbook in this form. If you have changes for more than one page, please fill out the form for each page. Thank you.

GCKY Yearbook Updates
First
Last
Section
Please enter the date this change should be implemented. The default is immediately.

Add a Garden

Visiting the Garden

Garden's Address
City
State/Province
Zip/Postal
If you prefer a phone call, please enter your number here
Please include the http://www.facebook.com/ part of the address
Please include the http://www part of the address

Sponsor

Accessibility

If the hours are limited, you can add details in the description area.
How much is the admission?
Terrain
Please check all that apply to this garden

About the Garden

Logo
Maximum upload size: 0.5MB
You can add a logo for this garden. (Must be gif, jpeg, or png file type. No larger than 0.5 MB.)
Garden Focus
Amenities
Size
Images
Maximum upload size: 1MB
You can upload 3 images for this garden. (JPG or GIF, no larger than 1 MB)
Sending

Club President’s Report

 President Reports are due 15 January

  • President Report: Instructions (shown below and ask for an printable copy)
  • President Report: Questionnaire for Members(three options)
    •  Online Form this form collects and collates the information, which is available in individual emails and in a spreadsheet
    • GCKY-Pr-MemberQ.Doc  you can type your answers into this on your computer  (1 page)
    •  GCKY-Pr-MemberQ.PDF you can print it and fill it out by hand
  • Club President’s Report -three options to use

Dear Club President,

Thank you for taking the time to complete the report of your club’s activities. Please continue to submit pictures and write-ups for the Bulletin, and please send quarterly reports (October 10, January 10, April 10 and July 10) on the number of volunteer hours to your District Director.  I would appreciate your ideas and suggestions, so please let me hear from you.   ~ Carcille Burchette, GCKY President

Info and Tips

Report Year:  Nov. 16 of last year through Nov. 15 of this year

1. MEMBER PARTICIPATION – At a club meeting in November and/or December, you can ask for a show of hands for the questions on the Member Questionnaire and then write down the number, or make copies and ask people to fill it out.  To include responses from people who weren’t at the meeting, you can

  • do a phone interview with them
  • ask them to fill out the online form
  • send them a copy of the questionnaire and then add in their written responses.

Total all the responses and use them in Step 2.

2. PRESIDENT REPORT – Please complete the report by downloading, renaming, and filling out either the EXCEL worksheet or the DOC format, saving it, and then

  • send a copy to the State President by 15 January
  • send a copy to your District Director by 15 January
  • keep one for your club files.

 VOLUNTEER HOURS

  •  Club Presidents, please submit to your District Director your club’s volunteer hours the past quarter on October 10, January 10, April 10 and July 10. Some clubs find it helpful to ask for volunteer hours each month during attendance.
  • District Directors will submit their totals to the GCKY Membership chairman.

CERTIFICATES OF EXCELLENCE AND SUPERIORITY AWARDS will be presented at the Fall District Meetings (or sent via mail).  Award eligibility will be determined through the President’s Report score. Please report accurately and include all information.

Requirements for Superiority Award (depends on club size)

  • membership of fewer than 25 require 200 points
  • membership of 25-50 require 300 points
  • membership of 51-75 require 400 points
  • membership of 76 and over require 500 points

Update Club Info

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Add to the Resource Library

Are you looking for a speaker? A flower show judge?

Did you find a good book about gardening or a website with pictures of butterflies?

Share a Resource, Find a Resource!  

Fill out this form with information about the resource to build our online library.  For privacy, the speakers’ contact information is protected by a password.

  • A list of Resources already registered on this website is in the sidebar to the right.
  • Please first check to see if the person already has an entry.
  • After the person has an entry, you can enter details about the program(s) that person provides.
Profile - Resource

About the Resource

PERSON is an individual.
FACILITY is a building, park, venue
BUSINESS provide goods and services
ONLINE is primarily virtual, ex: a website with good articles or videos.
GROUP is an organization or club
MEDIA: books, movies, magazines, etc.
ITEM: object you would loan to another club
SPEAKER is knowledgable but may not have official credentials or degrees.
PROFESSIONAL is someone with official credentials, such as a teacher, county extension agent, or scientist
BUSINESS OWNER may bring products to sell
CONSULTANTS have completed the NGC series of Classes
JUDGES are available to come judge a flower show
Garden Club Member?
Portrait upload
Maximum upload size: 2.1MB
Please tell us a bit about this person

Resource's Contact Information

Fields with a * are required. You can skip the other fields if you don't have the information, but please include at least one way of contacting this Resource.
Job title, professional designation, etc.
you can include titles, middle initials, however the person prefers to be called
To help in alphabetizing
Please include the http://facebook.com part of the address
Please include the http:// prefix
Mailing Address
City
State/Province
Zip/Postal

Availability

Please enter what the person usually expects as recompense for a presentation or judging a flower show.
Reimbursement *
For fee, please enter the dollar amount
Presentation Formats
miles
How many miles from their home is the person willing to travel?
reCAPTCHA
Sending

Add Program to Resource Library

Please fill out this form to help build our Resource Library of topics for presentations. If the speaker isn’t listed in the sidebar to the left, you can ADD THEM. Their contact information is protected by a password.

Programs

About the Program

start typing the name and then select the person who gives this presentation. If they don't appear, you'll need to create a Resource Profile for them.
Type of Program
PRESENTATIONS are usually about 30 minutes, good for a monthly meeting.
WORKSHOPS are longer and hands-on.
CLASS is more formal and may count toward a certificate.
Please provide
Audience

Topics

Choose as many topics as apply to this presentation
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Group Information

Each Garden club (or council or district) can fill out this form (and keep it updated) to help us build a database of each club’s information. The information can also be displayed on your webpage on this site, or you can update that page by hand.

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In Memoriam

Form: In Memoriam

Please use this form to contact the Chaplains and let them know of members who have passed away. The chaplains will send condolence cards and include the person in the "In Memoriam" ceremony at annual District Meetings and GCKY Convention.

About the Person

To help with Alphabetizing
Please double-check dates before submitting the form. The form expects a complete date (DAY-MONTH-YEAR), so if you don't have all that, just leave it blank here and put the month and/or year in the biography section.
Some ideas: hobbies, fun facts, favorite flower, involvement in Garden Clubs, family, life history, etc.
Many funeral homes provide online pages where people can leave notes. You may enter the URL (website address) of that page here.
Maximum upload size: 2.1MB

GARDEN CLUB MEMBERSHIP

If they're a Garden Club Member, please select district and then club from the list that appears. If the person wasn't in a KY district (or if the KY club isn't listed or doesn't appear), you can use the text box labeled "Garden Club" to list the name of their club.
Use this if the Garden Club isn't in the list above
Please select ALL that apply.

Sympathy Card

Name and Address to send the Sympathy Card
Name and Address to send the Sympathy Card
City
State/Province
Zip/Postal

YOUR CONTACT INFORMATION

Address
City
State/Province
Zip/Postal
Sending